Effective as of last updated: April 25, 2016
HR Workplace Services, Inc. (the “Company”) is committed to maintaining robust privacy protections for our users. Our Privacy Policy (“Privacy Policy”) is designed to help you understand how we collect, use, and safeguard the information you provide to us and to assist you in making informed decisions when using our services by accessing the website portal described in this Policy.
For purposes of this Privacy Policy, “Service” refers to the Company’s service which can be accessed via the Service website https://www.myhrws.com. The terms “we”, “us” and “our” refer to the Company. “You” refers to you, as a user of the Service. “Employer” refers to the company which employs you. “Broker” refers to the Employer entity through which the Service is provided. “Customer” refers to the Employer entity provided the Service from a Broker. We are sensitive to your privacy and that is one of the reasons the Service is not an “open” website and is only accessible by registered users.
By accepting our Agreement, you consent to our collection, storage, use and disclosure of your personal information as described and governed in this Privacy Policy.
The Service enables additional Company product utilization; each Company Product Agreement entered into between the Employer and Company contains additional Terms of Service and Privacy Policy terms related to the specific Company Product. The Privacy Policy for those Company Products will be binding specifically to those Products and shall apply in addition to all Privacy Policy definitions and parameters described herein remaining in full effect.
All users of our Service are registered users; there is no anonymous access or public access permitted to the Service. Self-registration of users on our Service is not permitted or possible; all users are registered by an existing registered user that has express permissions to add a new user.
In order to keep the Service private and available only to registered users, we collect “Non-Personal Information” and “Personal Information.” Non-Personal information includes information that cannot be used to personally identify you. Personal Information includes information that could be used to personally identify you.
Non-Personal Information collected by the Service is used solely for the purposes of maintaining the Service and our continual efforts to improve the Service. The information collected includes the type of browser you used to access the Service, the date and time of access, and other information that does not personally identify you. We track this information using “cookies”, or small text files, which include an anonymous unique identifier. Cookies are sent to a user’s browser from our servers and are stored on the user’s device. The Company may use both persistent and session cookies but as of the last update to this Privacy Policy only session cookies are used; persistent cookies remain on your device after you close your session and until you delete them, while session cookies expire when you close your browser.
Except as otherwise stated in this Privacy Policy, we do not sell, trade, rent or otherwise share for marketing purposes your Personal Information with third parties.
Personal Information pertaining to user registration is restricted to name, title (optional), email address, and phone number (optional). The user is linked to an Employer and only has access to that Employer data or any child Employer account data. Users at an Employer where there is a parent Employer do not have access to that parent Employer data or any other child Employer data under the parent.
The Service enables users to upload into the Service employee information related to Name, location of employment, and email address used solely for dissemination of information via the Service. We do not sell, trade, rent or otherwise share for marketing purposes the Personal Information related to these employees.
Specifically identified and Employer-authorized users may add and remove users as they see fit and in keeping with the Terms of Service and any and all additional Company Product Terms of Service. Authorized Broker users may add/remove Broker users and may add/remove Customer users. Authorized Customer users may add/remove Customer users. We may use such information solely to contact users in order to investigate and resolve technical issues and/or to provide information and policy updates as well as software updates.
Users enabled with Service access may choose to not utilize the Service and have their user credentials and any other Personal Information permanently removed from the Service. Users may contact their Employer user administrator to have their information permanently removed from the Service.
All communications between you and the Service are conducted over secure communications using HTTPS, a protocol for secure communications over a computer network which is widely used on the Internet. Access to the base Service URL, www.myhrws.com, is automatically redirected to https://www.myhrws.com. Upon successful login, a session cookie is used to ensure that your communication to the Service is secured. Session cookies, also known as transient cookies, are erased when you close the Web browser. The session cookie is stored in temporary memory on your device and is not retained after the browser is closed. Session cookies do not collect information from your computer.
We reserve the right to use site visitor information in the future for new, unanticipated uses not disclosed in this privacy notice. This is not because we foresee any change in our principles, but because ongoing advances in electronic interactivity may change the very ways you and we connect. Such changes are impossible to foresee. In any case, if our electronic information practices change in these ways, we will post such policy changes on the Service Website. If you are concerned about how your information is used, we rely on you to check back at our Website periodically.
Our Privacy Policy may change from time to time. We will not reduce your rights under this Privacy Policy without providing a prominent notice of such change so that you have the opportunity to decide whether to continue to use the Service.
If you have any questions about this Privacy Policy, please contact us at 866.691.7757 or email us at info@hrworkplaceservices.com